Introduction

Assessdo LLC (“Assessdo,” “we,” “our,” or “us”) is committed to protecting the privacy and personal information of every individual who interacts with our services. This includes organizations, administrators, coaches, educators, families, and youth participants who engage with programs supported by the Assessdo platform.

Assessdo provides a software-as-a-service (SaaS) technology platform accessible through both mobile and web-based applications. The platform allows organizations to collect, organize, analyze, and generate insights from assessments, surveys, observations, and other structured information.

Because Assessdo is often used in environments involving youth development, athletics, and educational support, we prioritize transparency, trust, and responsible data stewardship. This Privacy Policy explains how personal information is collected, used, stored, and protected when using our Services.

Information We Collect

Assessdo collects information that is necessary to operate the platform and support the organizations using it.

Information provided directly by users may include account details such as full name, organization name, email address, phone number, mailing address, and professional role.

For youth participants, information may include full name, age, date of birth, team or school affiliation, grade level, attendance records, assessment responses, emotional or behavioral indicators, developmental insights, participation data, and self-reported perceptions.

For adults such as parents, guardians, volunteers, staff members, and administrators, information collected may include contact details, participation feedback, professional role information, emergency contacts, and related administrative data.

In some cases, photos, videos, or audio recordings may be collected for documentation, communication, or program purposes. Such media is only collected with appropriate consent.

Assessdo intentionally limits the collection of personal information to what is reasonably necessary to support safe, effective, and responsible use of the platform.

Automatically Collected Information

When users access the platform through a web browser or mobile device, Assessdo may automatically collect certain technical information such as device type, operating system version, browser type, device identifiers, IP address, language settings, and general geographic location.

Usage information may include pages viewed, features accessed, session duration, navigation paths, and interaction with platform notifications or communications.

This information is used to maintain system functionality, ensure security, improve performance, and enhance the user experience.

How We Use Information

Assessdo uses personal information to provide and improve the services available through the platform.

Information may be used to create accounts, enable platform functionality, support organizational programs, generate insights, monitor engagement, and improve the overall user experience.

Data may also be analyzed to identify patterns, improve services, evaluate program effectiveness, and enhance tools designed to support social, emotional, educational, or athletic development.

Contact information may also be used to send service notifications, updates, security alerts, or administrative communications.

Artificial Intelligence and Data Insights

Assessdo utilizes artificial intelligence and advanced analytics technologies to identify trends, generate insights, and provide recommendations within the platform.

AI systems may analyze aggregated or structured data inputs such as assessment responses, behavioral indicators, engagement patterns, and performance metrics. These insights are designed to support organizations in making informed decisions related to development, training, well-being, and performance.

Assessdo prioritizes responsible AI use. Wherever possible, machine learning models rely on anonymized, aggregated, or de-identified data. We do not intentionally design AI systems to identify individuals without authorization.

Data Ownership

Organizations and authorized users retain ownership of the data they input into the Assessdo platform.

Assessdo acts as a technology provider and data processor for the information submitted by organizations and their authorized users. We do not claim ownership of customer-generated data.

Assessdo will not sell, rent, or commercially distribute user data. Data will only be accessed or processed as required to operate the platform, support customers, or comply with applicable legal obligations.

FERPA and Educational Data Protection

When Assessdo is used by educational institutions, student information may be subject to the Family Educational Rights and Privacy Act (FERPA).

Assessdo operates as a service provider to educational organizations and processes student information only as directed by the institution that controls the data.

Educational institutions remain the data controller for student records, while Assessdo acts as a data processor responsible for maintaining secure storage, controlled access, and responsible handling of such information.

Athlete Data and Performance Information

When used by athletic programs, Assessdo may collect data related to athlete development, performance metrics, surveys, training observations, and engagement indicators.

This information is intended to help coaches, administrators, and support staff better understand athlete well-being, team dynamics, and development opportunities.

Athlete data remains the property of the organization or athlete providing the information. Assessdo will not disclose athlete data externally without authorization except where required by law.

Youth-Specific Protections

Assessdo recognizes the importance of protecting the privacy of minors. We follow applicable federal and state laws related to youth data protection including the Children’s Online Privacy Protection Act (COPPA) and the Family Educational Rights and Privacy Act (FERPA) when applicable.

We do not knowingly collect personal information from children under the age of 13 without verifiable parental consent when required.

Information collected from youth participants is limited to what is necessary to support program participation and development. Visual media involving youth is only captured or shared with appropriate consent.

Consent and Participation

Assessdo follows a consent-based approach to data collection and use.

For individuals under the age of 18, informed consent may be required from a parent or legal guardian before participation depending on the organization administering the platform.

Where appropriate, youth may also provide assent in age-appropriate language to support voluntary participation.

Adults using the platform provide consent for their information to be used for communication, participation tracking, and program support purposes.

Data Sharing and Disclosure

Assessdo does not sell personal information.

Data may only be shared in limited circumstances including when authorized by the organization controlling the data, when required by law, or when necessary to protect individual safety.

In certain cases, aggregated or anonymized data may be shared with research institutions, educational partners, or program stakeholders to demonstrate outcomes or improve systems. Such information will not identify individual participants.

Data Security and Storage

Assessdo implements industry-standard security safeguards to protect personal information. These include encrypted data transmission, secure cloud infrastructure, authentication systems, and role-based access controls.

Only authorized personnel trained in privacy and security practices may access sensitive data.

While strong safeguards are implemented, no digital system can guarantee absolute security.

Data Retention

Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected, support organizational use of the platform, or meet legal obligations.

Organizations may request data export or deletion in accordance with their service agreement and applicable law.

Your Rights and Choices

Individuals and families have the right to request access to personal data maintained by Assessdo.

Parents or guardians may request to review, correct, or delete their child’s data where permitted by law.

Users may also update personal information or withdraw consent by contacting Assessdo.

Third Party Services

The Assessdo platform may integrate with or link to third-party services. These services operate under their own privacy policies and data practices.

Assessdo is not responsible for the privacy policies of external platforms.

Updates to This Policy

Assessdo may update this Privacy Policy periodically to reflect changes in law, technology, or operational practices.

Updated versions will be made available through our website or platform. Continued use of the services indicates acceptance of the revised policy.

Contact Information

If you have questions about this Privacy Policy or Assessdo’s data practices, please contact:

Assessdo LLC
Email: privacy@assessdo.com